The benefit of the integration between Plaster Pricer and your accounting package can be huge, but difficult to appreciate until you see how it works. Here are some of the benefits:
Are you confident you are always only paying your plaster supplier for the materials you ordered?
No one thinks there supplier is trying to rip them off, but mistakes do happen. Orders are occasionally charged to the wrong account. If you order verbally over the phone and get a statement every month, these mistakes are difficult to find.
Plaster Pricer Creates Orders in Xero or MYOB for each job
Your supplier's invoices must end up in your accounting package to get paid. When you get the invoice, you can reconcile it against the orders in Xero or MYOB. This is not done is Plaster Pricer - it is done in Xero or MYOB using data sourced from Plaster Pricer
Unfortunately there are always going to be extra items ordered when things run out, but these will be the exception rather than the rule if you use Plaster Pricer's integration to it's full potential. It is easier to check $500 worth of extras than $20,000 worth of plasterboard.
Do you really know how much money you are making on each job?
Integration allows job costing for each job you do. Modern accounting software allows for any number of job codes to be created. You can create a job code for each site. By having a separate purchase order for the materials on each job, you can assign all of an invoice to one job code - which is pretty easy. It is also possible to allocate labour costs between these different job codes. This takes a little work and can't be easily automated, but if you put in that effort you can see how much each job really cost you.
If you then look at what you (hopefully) got paid for the job, you can see where you made and lost money. This may help you refine your quoting practices, and make more money by only winning jobs you will make a decent margin on.
Maintain your own Price List
Accounting Packages have Inventory sections where you can enter the prices you have negotiated with your plaster supplier.
Plaster Pricer creates these Inventory Items for each product you use in a measure, allowing you to add "buy" prices.
By keeping these inventory 'buy' prices up to date, you can keep the prices on the purchase orders you produce accurate.
How Integration Works:
Creation of Purchase Orders for Every Measure
When you finalise a measure, the system creates a draft purchase order in Xero, with a line item for each sheet type and size, and line items for each Sundry.
This can be emailed to your plaster supplier when you get the job. This allows you to accurately order and get delivered exactly what you want without transcribing errors - the quantities on the order are exactly what you entered on your iPad.
It also allows you to verify the plaster supplier's invoice when it comes it against the order, picking up any accidental discrepancies that might otherwise go unnoticed.
This also helps you assign material's costs correctly to the right job.
The Really Clever Details:
Automatic Updates of the Xero Order when the measure is edited.
If you add or delete any part of a measure, the Xero order is updated.